The name of this organization shall be UC Davis Health African American Faculty and Staff Association (AAFSA). This is a formally recognized organization of the University of California at Davis and our authority stems from University of California policy 270-05 (Am. 8/15/16).

The purpose of the African American Faculty and Staff Association shall be to:

Section 1
Provide a forum for discussion of common concerns and maintain an ongoing support group for all University of California, Davis Health African American faculty and staff.

Section 2
Promote upward mobility and employment opportunities through career development and mentorship for African American staff, in support of the goals and mission of the University of California Davis, and University of California Davis Health.

Section 3
Cooperate with other University constituent groups on all appropriate matters.

Section 4
Focus on providing service to the community.

Section 1

General membership is automatic to all faculty, staff, and students.

Section 2

The membership of the Association is open to all University employees, students, and retirees. Individuals who express an interest and desire to be included in membership activities will submit a request to the Executive Board.

Section 1

The officers of the AAFSA shall consist of a Chair, Vice-Chair, Secretary, Treasurer and an ex-officio member appointed by the Executive Board.

Section 2

The call for nominations will be included in the agenda for the April General Meeting.

Section 3

These officers shall be elected by electronic ballot of the majority of those voting by the Annual Meeting in May. Voting shall be limited to members of AAFSA. 

Section 4

Newly elected officers shall begin serving their terms on July 1st.  All officers shall serve one (2) year term.  No member shall serve in an office for more than two (2) consecutive terms and no member can hold more than one (1) office at a time. 

Section 5
The Vice-Chair will assume the Chair position in the event the Chair is unable to complete his/her term of office. If any other officer is unable to complete his/her term of office, the Executive Board will make a recommendation for a replacement to the general membership.

Section 6
Officers may be recalled by a majority vote of the membership. The petition for recall must be first heard by the Executive Committee which will then make a recommendation for action to the membership.

Section 1
AAFSA will hold regular meetings on a monthly basis, inclusive, unless otherwise ordered by the Executive Board.

Section 2
The first working meeting in the month of May shall be known as the Annual Meeting and shall be for the purpose of officer election, report presentations by officers and committees, and for any other business that may arise.

Section 3

Special meetings may be called by the Chair or the Executive Board and shall be called upon the written request of five (5) members of AAFSA. The purpose for the meeting shall be stated in the call.  Except in cases of emergency, at least three (3) days notice shall be given.

Section 1

The UC Davis Health African American Faculty and Staff Association shall be governed by an Executive Board consisting of the Chair, Vice-Chair, Secretary, Treasurer, and one (1) ex-officio members.

Ex-officio members of the Executive Board shall serve a two-year term of office commencing on July 1st of the election year.

Section 2
The Executive board's duties shall include but not be limited to:

  1. Calling meetings.
  2. Establishing project teams.
  3. Providing oversight and direction for projects and programs sponsored by AAFSA.
  4. Develop a fiscal year Project Plan annually as determined by the Office for Equity, Diversity, and Inclusion.

The Executive Board shall act as the official representative of AAFSA for the purposes of communication with Hospital/Campus administration, Campus AAFSA officers, other organizations and their officers, and constituency groups.

Section 3

Special meetings of the Executive Board may be called by the Chair and shall be called upon in the written request of three members of the Board.

Section 4

No member may serve on the Executive Board for more than two (2) consecutive terms.

Section 1

The rules contained in the current edition of Robert’s Rules of Order, Newly Revised, shall govern the Association in all cases to which they are applicable and in which they are not consistent with these By-Laws and any special rules of order the Association may adopt. At least ten (10) members shall constitute a quorum. 

Section 1
After presentation of the amendments to the Executive Board, these By-Laws may be amended or repealed at any regular meeting of AAFSA by a two-third vote of those in attendance, and shall be ratified upon approval of the minutes at the next monthly meeting.

Section 2

No proposal relating to introduction, amendment, or repeal of group legislation shall be presented for vote to the general membership unless the proposal has been previously reviewed and approved by the Executive Board.