Attendance Policy

Years 1 & 2

Class Attendance Policies in the Pre-Clerkship Curriculum
The purpose of this policy is to clarify responsibility and procedures for defining course-specific attendance policies and informing students of such policies.  The policy also defines a standard procedure for excused absences that can be modified by individual Instructors of Record.  

Year 3 Clerkships

In order to gain the knowledge and skills needed to successfully complete the third year, experiential learning is essential.  This requires a student to maintain consistent participation and attendance throughout the third year.

Refer to: Year 3 Absence Policy (PDF)

Students can request absences by visiting their clerkship Canvas pages and completing the Absence Form.

Clinical Training Site & Travel Policy

Computer Ownership

All matriculating medical students are expected to own a portable computer that meets minimum specifications.  The faculty established this policy in 2003 to meet the following educational objectives.

  • Emphasize the critical role of information technology in medical
    education and medical practice.
  • Participate in required, in-class computer-based learning activities
    such team-based learning, calibrated peer review, on-line testing,
    digital microscopy, and access to the electronic medical record.
  • Enhance the learning experience of lectures, conferences, problem-based
    learning, and clinical activities by accessing web-based
    resources and tools for collaboration and communication.
  • Access critical resources for learning and information management
    while based at affiliated clinical sites.

Refer to: Recommended computer configurations for students

Deferral of Clerkships

Refer to: Committee on Educational Policy Guidelines: Deferral of Third Year Clerkships (PDF) for full text/policy

Drop Policies

Required Courses
Per Regulation 60(A)(1), the Committee on Student Promotions, in consultation with the relevant course IOR(s), will make the final determination about allowing students to drop a required medical school course. (Am: 8/28/15)

Students must obtain permission from the IOR and Office of Medical Education to drop an elective after the course has begun. Dropping Courses is not permitted by 4th Year students once the Registrar's Office begins graduation checks. 

Fourth year students may not withdraw from courses within two weeks of the first day of the rotation except in exceptional circumstances like illness or family emergency.  Late drops must be approved by Office of Medical Education and the IOR.

Duty Hours

Years 3 & 4

Clinical education should be learner-focused, fostering the acquisition of excellent clinical skills and encouraging individual well-being.

Refer to: Duty Hours (PDF) for full text/policy

Examination Policies

Fourth Year Scheduling Policies

The fourth year curriculum will provide you with breadth and depth of learning experiences while helping you attain competencies at an advanced level (sub-internship) in the domains of patient care, knowledge, interpersonal and communication skills, professionalism, system-based practice, life-long learning, and practice-based learning. The faculty expects that your program will be academically broad and vigorous, with courses and clerkships selected to prepare you for the supervised practice of medicine in any field. There is flexibility within the schedule to provide diverse opportunities for in-depth exploration of areas of interest to you while helping you to select and prepare for the residency of your choice.

Refer to Year 4 Scheduling: Fourth Year Scheduling (PDF)

Grades and Grading

Refer to: School of Medicine Bylaws & Regulations (PDF) Section 70 (A), (B), (D), (E), (F), (G), (H) and (I): Requirements for the Degree of Doctor of Medicine.

Learning Disability Accommodations

The School of Medicine is committed to providing accommodations to students that are found eligible for services.  The approved services may not alter the curriculum.  Students requesting services must follow the policies within the guidelines provided through the UC Davis, campus’ Student Disability Office (SDC) to receive accommodations. Visit us for more information on policies and guidelines.  Please contact the School’s student disability coordinator for questions about making application for test accommodations for the USMLE step 1 or 2 CS or CK examinations. 

Leave of Absence (PELP)

The Planned Educational Leave Program allows any registered student-undergraduate or graduate-to temporarily suspend academic work at UC Davis. Undergraduates may take one such leave during their academic career at UC Davis and that leave is limited to one quarter in duration. For graduate students the maximum leave is up to one year. Undergraduates apply for PELP at the Office of the University Registrar.  Graduate students apply through their departments and professional students apply through their Dean’s office.

Refer to: Leave of Absence (PDF)

Missed Assignment Policy

  1. If an assignment(s) is turned in after 8 AM on the Monday after the week the assignment(s) was due, the student will be given a “I” grade. The student will have two weeks to remediate and submit the missing assignment(s).

  2. The student is not eligible for honors.

  3. If the student remediates the late assignments within two weeks, the “I” become a “P”. The missed assignment will be recorded in the summative comments that are included in the MSPE. An example of what would be recorded: “Had some challenges managing timelines for clerkship assignments but ultimately completed all required work.

  4. 4. If the assignment is not completed by the end of the two week remediation period, the “I” becomes an “F” and the student is referred to CSP.
    Students who receive an ‘F’ will receive an automatic PIC consult, and individualized plan for the remediation.


Implemented 2020-21

Re-entering after Research

Students returning to the School of Medicine to begin their clinical education after an extended absence may be expected to complete clinical refresher experience prior to returning to clerkships.

Year 3 Academic Enrichment Block

The third-year curriculum includes a four-week block of time that students can use to broaden and enrich their academic experience by participating in research project under the supervision of a faculty mentor, enrolling in a clinical elective, or working with OSLER on a Directed Study project.

3rd Year Academic Enrichment Block (PDF)