Confidentiality of Admissions-Related Records Policy

PURPOSE
To inform medical student applicants of the School’s policy on confidentiality of applicant materials and records.

AUDIENCE
All medical school applicants

LCME STANDARD
11.5 Confidentiality of Student Educational Records

POLICY

  1. University of California policies applying to the disclosure of information from student records are consistent with federal and state regulations.
  2. Applicants should be aware that letters and statements of recommendation or evaluation prepared, submitted, or retained with a documented understanding of confidentiality are not subject to inspection by applicants.
  3. Internal evaluation forms, including interview reports, are included in this category. (A statement of University of California policies on confidentiality of records may be obtained from the Office of the President, University of California, 300 Lakeside Drive, Oakland, CA 94612-3550.)

    PROCEDURE
    Medical School applicants have access to this policy on the admissions page linking to the medical school policies and in the admissions application portal.

    RESPONSIBILITY
    Admissions Committee

    REFERENCES
    University of California – Policy PACAOS-130

    POLICY OWNER
    Admissions Committee

    REVIEWED BY
    Admissions Committee*

    REVIEWED DATE and REVIEW CYCLE
    July 2021, 3-year review cycle