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Academic Personnel Information Sessions

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We are currently generating a FAQ page as a future resource and encourage you to submit your questions using our online form. The form can be accessed by clicking this link: https://bit.ly/APINFO_Questions, or by scanning the QR code below. Our team will address submitted questions following the presentation.

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Our next AP Information Session is scheduled for March 25, 2025, 12-1 p.m.

Topic: VCP Annual Call FY2025-26

Description: We will be discussing the VCP Annual Call for FY 25-26. We will outline the process for VCP Appointments, Reappointments, Terminations, and Promotions.

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SESSION 20 - FEBRUARY 25, 2025

  • RENEWAL OF ACADEMIC ADVANCEMENTS FY2025-26

  • Instructors: Jennifer Bozant, Mayra Covarrubias, Mindy Roush and Amy Edwards
  • Agenda:
    • Renewal of Academic Appointments and Non-Reappointment Process for Faculty Titles
    • Renewal of Academic Appointments, Layoffs, and Reductions in Time for RA Unit Members
    • Renewal of Academic Appointments, Layoffs, and Reductions in Time for GSRs, TAs and Post-Docs
    • Frequently Asked Questions
    • Resources

SESSION 19 - JANUARY 28, 2025

  • BEST PRACTICES IN RECRUITMENT

  • Instructor: Nirti Naidu, Lynn Yang, Danna Zamora
  • Agenda:
    • Recruitment Overview Refresher
    • Best Practices: Department Administrative Level
    • Best Practices: Candidate Level
    • Resources
    • Questions and Answers

SESSION 18 - NOVEMBER 12, 2024

SESSION 17 - OCTOBER 29, 2024

  • ACADEMIC LEAVES RESOURCES

  • Instructor: Stephen Green, J.D., M.B.A., SPHR, Executive Academic Compliance Director
  • Agenda:
    • Overview
    • Why We Made These Changes
    • Website Enhancement
    • New Resources – Leave Packets
    • Tools and Resources
    • Questions / Discussion

SESSION 16 - SEPTEMBER 24, 2024

  • NON-FACULTY ACADEMICS AND RA UNIT TITLES

  • Instructors: Amy Edwards, Stephanie Celestin, and Nicole Steele
  • Agenda:
    • Postdoctoral Scholar 6th Year by Exception
    • Junior Specialist Appointment and Reappointment Process
    • New Appointments and Exemptions for Professional Researchers, Project Scientists, and Specialists
    • Timeline and Deadlines, New Appointments
    • Promotion to Assistant Specialist
    • Academic Advancements Notification Requirement
    • Increase/Reduction in Time, Temporary Augmentation, and Layoff Process
    • Resources

SESSION 15 - AUGUST 27, 2024

  • ANNUAL CALL

  • Instructors: Lisa Reevesman, Stephanie Celestin, Nicole Steele, and Jennifer Bozant
  • Agenda:
    • Recruitment
    • Academic Advancements – new items
    • Academic Advancements – clarifications and reminders
    • Academic Advancements – reminders and extensions
    • Peer Review of Teaching, HSCP
    • Department Letters
    • Voting Website
    • Expansion of Paid Sick Leave

SESSION 14 - JULY 30, 2024

SESSION 13 - JUNE 25, 2024

  • APPENDIX II AND SALARY ADMINISTRATION PROCESS FOR FY 24-25

  • Instructor: AP Generalist Analyst Team
  • Agenda:
    • Appendix II and Salary Administration Process
    • Appendix II Case Aide walk-through and live demo
    • Important Reminders
    • Range Adjustment and July Payroll Processing Details
    • Additional Resources
    • Questions and Answers

SESSION 12 - MAY 28, 2024

  • INTERNATIONAL PROGRAMS

  • Instructor: Andrea Young
  • Agenda:
    • International Affiliations at UC Davis Health
    • What we do
    • What we can offer
    • How does it work?
    • Questions / Discussion

SESSION 11 - APRIL 23, 2024

  • INTRODUCTION TO CAMPUS MOP/ZIP NOMINATION PROCESS

  • Instructor: Katelyn Quinn

SESSION 10 - MARCH 26, 2024

  • SPECIAL PERMITS AND VCP ANNUAL CALL

  • Instructors: Lisa Reevesman and Amy Edwards
  • Agenda:
    • Medical Board of California Special Permit Programs
      • Types of permits
      • Eligibility
      • Application process and timeline
      • Associated fees
      • Resources
    • VCP Annual Call
      • Appointments
      • Reappointments
      • Promotions
      • Terminations
    • Questions and Answers

SESSION 9 - FEBRUARY 27, 2024

  • RENEWAL OF ACADEMIC APPOINTMENTS

  • Instructors: Academic Generalist Team
  • Agenda:
    • Renewal of Academic Appointments and Non-Reappointment Process for Faculty titles
    • Renewal of Academic Appointments and Layoffs and Reductions in Time for RA Unit Members
    • Frequently Asked Questions
    • Reappointment and Non-Reappointment Deadlines
    • Resources
    • Questions and Answers

SESSION 8 - JANUARY 23, 2024

  • STAFF PHYSICIAN CONTRACT

  • Instructor: Stephen Green, J.D., M.B.A., SPHR, Executive Academic Compliance Director
  • Agenda:
    • Staff (MSP) Physician Contracts, Generally
    • Templates and Guide
    • Section by Section Review
    • Questions and Answers

SESSION 7 - OCTOBER 24, 2023

  • RECRUITMENT OVERVIEW

  • Instructors: Nirti Naidu and Lynn Yang, Recruitment Analysts
  • Agenda:
    • What is a Search?
    • Life Cycle of an Open Recruitment: Search Plans, Shortlists, and Search Reports
    • Tentative Offer Letters (TOL)
    • Resources
    • Questions and Answers

SESSION 6 - SEPTEMBER 26, 2023

  • THE ONBOARDING PROCESS

  • Instructors: Amy Edwards, Jen Bozant and Mayra Covarrubias
  • Agenda:
    • Onboarding
    • Paper Forms and Electronic Forms
    • UC Path Navigation
    • Common Forms and When Required
    • Pre-Employment Requirements Prior to Submitting AggieService Case
    • Faculty Pre-Hire Process
    • Case Aid Walkthrough
    • Resources
    • Questions and Answers

SESSION 5 - AUGUST 22, 2023

  • ANNUAL CALL

  • Instructors: Nicole Steele and Stephanie Celestin (Generalist and Cluster Teams)
  • Agenda:
    • New items: Advancements
    • Reminders: Advancements
    • Peer Review of Teaching
    • New Faculty Statements
    • Reminders: Recruitment
    • Resources / Announcements
    • Questions and Answers

SESSION 4 - JULY 25, 2023

SESSION 3 – JUNE 27, 2023

  • APPENDIX II AND SALARY ADMINISTRATION

  • Instructors: Gabi Blalock-Tovar, Stephanie Lagala, and Nicole Steele (Generalist Team)
  • Agenda:
    • Appendix II and Salary Administration Process
    • Appendix II Case Aide walk-through
    • Important Reminders
    • Range Adjustment and July Payroll Processing Details
  • Compensation and Payroll

SESSION 2 – MAY 23, 2023

SESSION 1 – APRIL 25, 2023

  • ELIGIBILITY LISTS AND RECRUITMENT TOOLKIT

  • Instructors: Lisa Reevesman and Stephanie Celestin
  • Agenda:
    • Academic Recruitment Toolkit Demonstration
    • 23/24 Deadlines – Schools of Health
    • 23/24 Reminders
    • Extension Requests
    • Resources and Administrative Actions

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