Postdoctoral Scholars - Required Payroll Documents
- Background Check (PDF) - This takes one week to process. The background check form must be signed by applicant. Rehires: Resubmit if more than 1 year since last background check completed. Resubmit with change in position or department.
- PeopleSoft Input Documents (PDF)
- I-9 Form (PDF)
Rehires: As stated in the I-9 directions, “When rehiring an employee within 3 years of the date Form I-9 was originally completed, employers have the option to complete a new Form I-9 or complete Section 3.
Not required if no break in service:- Break in service: 1 day or more
- Not considered break if transferring from campus and no break in service
- UC State Oath of Allegiance, Patent Policy and Patent Acknowledgement (PDF)
- Oath is not required for International / Non-U.S. Citizen employees; however, the bottom half of the Patent Policy and Patent Acknowledgement is still required.
Rehires: Complete if more than one year from last date oath/patent signed.
Not required if no break in service:- Break in service: 1 day or more
- Not considered break if transferring from campus and no break in service
- W-4 - Withholding Allowances (PDF) or W-4NR for Non-Resident Alien Employee (PDF) - The applicable form is required for all new hires regardless of pay status. Rehires: Complete if changed.
- Personal Data Form (PDF) - Required for new hires and if transferring from campus with no previous PSoft appointment.
- Confidentiality Agreement Form (Word) - DO NOT SUBMIT - retain document in the department file.
- Demographic Data Form (PDF)
- Voluntary Self-Identification of Disability (PDF)
- Payroll Disposition Form (PDF) - Can also be submitted via AYSO.
- Elder Abuse Notification Form (PDF)
- Child Abuse Notification Form (PDF)
- Postdoctoral Scholar Deduction Authorization Form (PDF)