To apply, click on the job posting link below:

Job Summary

Reporting to the Finance & Grants Manager, the Financial Services Analyst 2 plays a vital role in supporting the financial and operational functions within the Department of Anesthesiology and Pain Medicine. The incumbent manages complex financial transactions, reconciliations, grant and gift administration, and detailed fiscal reporting to ensure accurate and timely financial operations across multiple funding sources.

This role requires strong analytical skills and attention to detail to monitor budgets, review ledger activity, and investigate discrepancies. The Financial Services Analyst 2 collaborates with faculty, staff, central finance offices, and research administration to maintain compliance with university policies, sponsor requirements, and regulatory standards.

Operating with a high degree of independence, the Financial Services Analyst 2 contributes to process improvements, supports audit readiness, and assists in the preparation of budget forecasts and financial analyses that inform departmental decision-making. The position supports multiple financial systems and tools, including Aggie Enterprise, Cognos, Aggie Expense, Kuali Financial System (KFS), FIS Decision Support, UCPath, and data visualization platforms, ensuring accurate data management and reporting.

This position also plays a key role in supporting operational workflows related to payroll funding, grant administration, asset tracking, and expense processing, contributing to the department’s overall fiscal health and resource stewardship.
The Financial Services Analyst 2 works collaboratively within a dynamic academic healthcare environment to support the department’s research, clinical, and educational missions through diligent financial management, compliance, and service excellence.

The Financial Services Analyst 2’s duties include, but are not limited to:
•Perform detailed fiscal analysis, budget monitoring, reconciliations, and financial reporting to support departmental operations.
•Assist with budget projections and contribute to financial planning efforts for faculty research projects and departmental activities.
•Support grants and gift administration processes, ensuring compliance with institutional policies and sponsor requirements.
•Process and review payroll funding entries, pre-listed payrolls, and funding corrections through systems such as UCPath.
•Utilize financial systems including Aggie Enterprise, Cognos, Kuali Financial System (KFS), FIS Decision Support, and AggieExpense to extract, analyze, and report financial data.
•Collaborate with faculty, staff, and central finance offices to resolve ledger variances, audit inquiries, and compliance issues.
•Maintain accurate records for assets and inventory, coordinating with relevant departments to ensure proper tracking and accountability.
•Assist with fiscal closing activities, account reconciliations, and preparation of financial adjustments to ensure data integrity.
•Use Microsoft Excel, Smartsheet, and other data analysis tools to support project tracking, reporting, and workflow optimization.
•Communicate effectively with internal and external stakeholders to facilitate smooth financial operations and compliance adherence.
•Support audit readiness by preparing documentation and responding to audit requests under guidance.
•Adapt to evolving departmental priorities and financial systems, contributing to continuous process improvements and operational efficiency.

Ideal candidates bring solid experience in financial data analysis within healthcare or academic environments, demonstrate strong organizational and problem-solving skills, and possess a commitment to accuracy, compliance, and collaborative teamwork in a fast-paced setting.

Apply By Date: 03/01/2026 at 11:59PM.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

Bachelor's degree in related area or equivalent work experience and/or training.
2 years of related experience.
A minimum of 1 years of relevant experience in an academic medical institution.
High standards of behavior, performance, quality, credibility, and integrity.
Working knowledge of accounting principles, budgeting, reconciliation, and fund management in a multi-source environment (e.g., general funds, grants, contracts, clinical revenue).
Grants & Research Administration: Knowledge of sponsored project requirements, including budget preparation, cost transfers, effort reporting, and compliance with federal, state, and sponsor regulations.
Strong knowledge of enterprise systems and reporting tools to support financial tracking, reconciliation, and analysis.
Healthcare/Academic Finance: Understanding of the financial workflows unique to health centers, including integration of clinical and administrative funding streams.
Compliance & Audit Standards: Knowledge of institutional and regulatory policies governing financial operations, including audit readiness and adherence to internal controls.
Analytical & Critical Thinking: Ability to analyze complex financial data, identify trends, reconcile discrepancies, and prepare detailed financial reports.
Problem-Solving: Skilled at evaluating financial variances, applying policies, and recommending corrective actions.
Technical Proficiency: Strong skills in Excel (pivot tables, lookups, financial modeling), databases, and reporting systems for financial analysis and data visualization.
Organizational Skills: Ability to manage multiple priorities, deadlines, and high-volume workload with accuracy and attention to detail.
Communication: Effective written and verbal communication skills, with ability to present complex financial information clearly to non-financial stakeholders.
Teamwork & Service Orientation: Strong interpersonal skills with a collaborative, customer-focused approach to supporting faculty, staff, and research teams.
Adaptability: Ability to adjust to shifting priorities, changing regulations, and new system implementations in a dynamic healthcare environment.
Independent Judgment: Ability to perform financial analysis and make sound recommendations with minimal supervision.
Cross-Functional Collaboration: Work effectively with clinical, research, and administrative staff to ensure financial practices align with departmental and institutional goals.
Continuous Improvement: Ability to identify inefficiencies in financial processes, propose improvements, and support implementation of best practices.
Data Integrity & Compliance: Ensure accuracy of financial records, safeguard sensitive information, and uphold compliance with institutional and sponsor requirements.

Preferred Qualifications

Master’s Degree in a related area and/or equivalent experience/training.
4 years of related experience.
A minimum of 2 years of experience in an academic medical center, hospital system, or related field.
Experience with Grant Management (pre- intra- post- awards).
Experience with UC Davis financial, payroll, travel, and purchasing systems (Aggie Enterprise, UCPath, Cognos Reports, AggieExpense, etc.).
Familiarity with cost allocation methods and fund accounting principles.
Project management skills.
Experience in academic health or research administration settings.
Knowledge of labor contracts and UC policy related to payroll, leave, and personnel funding.
Experience in academic health or research administration settings.
Familiarity with inventory, space, and facilities-related financial management.
Prior experience in a health care setting preferred.

Key Responsibilities

50% - Accounting, Grants, and Budget Administration
20% - Payroll Funding and Personnel Support
15% - Financial Reporting and Data Analysis
10% - Administrative and Operational Support
5% - Customer Service & Stakeholder Engagement

Department Overview

The Department of Anesthesiology & Pain Medicine is a nationally recognized, dynamic, and rapidly growing multispecialty practice dedicated to advancing clinical excellence, innovative research, and world-class education. As one of the largest departments within the School of Medicine—with an annual operating budget exceeding $111 million—we are proud to be home to more than 90 faculty, 21 MSP physicians, 32 volunteer and affiliated faculty, 64 residents, 12 fellows, 65 certified nurse anesthetists, and 35 professional staff.

Our team delivers cutting-edge, compassionate care across a wide range of clinical settings, including the UC Davis Pavilion (main hospital), Lawrence J. Ellison Ambulatory Care Center, UC Davis Comprehensive Cancer Center, hospital-based clinics, 48X-Complex, and our expanding network of community care locations. Each day, our clinicians support over 64 plus operating location and provide more than 56,000 anesthetics and 7,500 Evaluation and Management services annually.

Backed by a diverse portfolio of funding—including state support, endowments, research grants, and self-supporting initiatives—we are well-positioned to lead in innovation, education, and clinical care. Whether it's through our robust residency and fellowship programs, our commitment to discovery, or our deep engagement in public service, our department plays a vital role in advancing the mission of UC Davis Health.

When you join us, you're not just joining a department—you're becoming part of a forward-thinking, equity-driven community where your voice matters, your expertise is valued, and your work helps shape the future of anesthesiology and pain medicine.

POSITION INFORMATION

Salary or Pay Range: $34.65 - $47.58
Salary Frequency: Hourly
Salary Grade: 157
UC Job Title: FINANCIAL SVC ANL 2 CX
UC Job Code: 004754
Number of Positions: 1
Appointment Type: Staff: Career
Percentage of Time: 100%
Shift (Work Schedule): M-F 8:30-5:00 may adjust based on business needs
Location: Patient Support Services Bldg (HSP014)
Union Representation: CX-Clerical/Admin
Benefits Eligible: Yes
This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

High quality and low-cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On-site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

Standing - Occasional Up to 3 Hours
Walking - Occasional Up to 3 Hours
Sitting - Frequent 3 to 6 Hours
Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
Bending/Stooping - Occasional Up to 3 Hours
Squatting/Kneeling - Occasional Up to 3 Hours
Twisting - Occasional Up to 3 Hours
Reaching overhead - Occasional Up to 3 Hours
Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

Sustained attention and concentration - Frequent 3 to 6 Hours
Complex problem solving/reasoning - Occasional Up to 3 Hours
Ability to organize & prioritize - Frequent 3 to 6 Hours
Communication skills - Frequent 3 to 6 Hours
Numerical skills - Occasional Up to 3 Hours
Constant Interaction - Frequent 3 to 6 Hours
Customer/Patient Contact - Frequent 3 to 6 Hours
Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
The duties or functions of this position include the handling of cash (or cash equivalents)
This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

To apply, click on the job posting link below:

Job posting ID: 85720

Job Summary

GRADUATE MEDICAL EDUCATION MANAGEMENT: The Health Professions Education Specialist 2 is a professional in the administration and management of medical Residency and/or Fellowship programs. The Health Professions Education Specialist 2 is a professional who applies acquired job skills, and knowledge of policies and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action to effectively administer the 3 fellowship programs in the Department of Anesthesiology & Pain Medicine. The Fellowship Specialist is responsible for the oversight including the day-to-day operations providing direction to the department’s educational units and coordination with affiliate institutional sites. The specialist coordinates the department’s comprehensive ACGME accredited program.
The Health Professions Education Specialist 2 utilizes knowledge of medical education to analyze problems and issues of diverse scope and recommends solutions. Health Professions Education Specialist 2 is expected to formulate strategies to administer policies, processes, and resources in coordination with the program director. The Health Professions Education Specialist 2 applies acquired skills, process, and policy knowledge to support professional health education program learners, and coordinates program operations, which include teaching and learning activities, projects related to the program administration, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, monitoring regulatory compliance, and supporting program accreditation. The incumbent coordinates implementation of professional health educational activities, which may include program competencies, curriculum, and exams. The Health Professions Education Specialist 2 directly supports the residency program director and education director in resident/fellow-related activities and is responsible for the administrative components of the program. The incumbent acts as a liaison between all stakeholders and responds through verbal and/or written communication to a wide variety of inquiries through interactions with faculty and administration, including the Office of the Dean, Hospital Finance/Administration, and multiple outside accreditation boards.
The Health Professions Education Specialist 2 partners with the GME Office to identify and operationalize updates in training, documentation and compliance requirements, new GME or ACGME initiatives, Medical Center or Department patient safety and quality initiatives, and administrative best practices. Overall, the Health Professions Education Specialist 2 specialist assures the quality of the Education Program administration by providing day-to-day management or all program activities and supports the core members.
MUST BE ABLE TO MAINTAIN CONFIDENTIALITY AND UTILIZE DISCRETION IN DECISION-MAKING AND COMMUNICATIONS.
This position requires excellent verbal/written communication skills to deal professionally with UC administrators. faculty, clinic personnel, staff, residents/fellows, applicants, and the general public. This position requires a keen understanding of goals and missions of the department as well as the ability to understand UCDH policy and procedures and can understand and interpret policies of other institutions and organizations to resolve issues.

Apply By Date

5/11/2026 at 11:59pm PST

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

AA/AS degree or equivalent experience
1 year experience working in an education setting, or equivalent experience
4-6 years of experience providing exceptional support to Executives and/or Board members.
Advanced working knowledge of Microsoft Office including Excel, Access, Word and PowerPoint, ERAS, Residency Management Software such as MedHub and Thalamus other computer programs to produce documents, forms, reports, and spreadsheets.
Sensitivity to cultural diversity and ability to communicate and interact effectively with people of all ages and diverse background.
Ability to manage multiple assignments and to work with multiple executives.
Skills to assimilate complex data sets to develop data findings, conclusions and recommendations.
Ability to be professional to effectively work with individuals at all levels; ability to demonstrate a high degree of confidentiality and discretion; high degree of motivation and innovation.
Demonstrated ability to work independently and in a team environment.
Ability to be optimistic, positive and supportive in all interactions with others.
Ability to meet both short and long-term deadlines with a minimum of supervision and with initiative and imagination.
Ability to prepare questionnaires and other survey instruments.
Ability to gather, compile, and analyze research date, and to present data in tabular, graphic, and pictorial form.
Ability to prepare and work clear and comprehensive reports.
Excellent organizational skills with special attention to detail. Must have demonstrated ability to multi-task and thoughtfully prioritize projects.
Strong analytical and critical thinking skills, with the ability to independently problem-solve and make decisions but also know when to consult supervisory personnel when necessary.
Knowledge of or willingness to learn administrative requirements of sponsors.
Project management skills and the ability to manage numerous complex activities with overlapping deliverables and deadlines.

Preferred Qualifications

BA/BS Degree in Business Administration or a related field plus two years' experience providing administrative support is preferred; and/or an equivalent combination of education and experience (totaling 6 years).
Experience working with academic personnel policies and procedures.
Power point experience and editing is highly desired with ability to create board level presentations
Project management skills a plus.
Prior experience in a health care setting preferred.

Key Responsibilities

35% - Fellowship Administration
20% - Training and Development Analyst
20% - Learner Support and Engagement
20% - Program Accredidation
5% - Other Duties

Department Overview

The Department of Anesthesiology & Pain Medicine is a nationally recognized, dynamic, and rapidly growing multispecialty practice dedicated to advancing clinical excellence, innovative research, and world-class education. As one of the largest departments within the School of Medicine—with an annual budget exceeding $111 million—we are proud to be home to more than 90 faculty, 21 MSP physicians, 32 volunteer and affiliated faculty, 58 residents, 10 fellows, 65 certified nurse anesthetists, and 35 professional staff.

Our team delivers cutting-edge, compassionate care across a wide range of clinical settings, including the UC Davis Pavilion (main hospital), Lawrence J. Ellison Ambulatory Care Center, UC Davis Comprehensive Cancer Center, hospital-based clinics, the 48X Complex, and our expanding network of community care locations. Each day, our clinicians support over 64 operating locations and provide more than 56,000 anesthetics and 7,500 Evaluation and Management (E/M) services annually.

Backed by a diverse portfolio of funding—including state support, endowments, research grants, and self-supporting initiatives—we are well-positioned to lead in innovation, education, and clinical care. Whether through our robust residency and fellowship programs, our commitment to discovery, or our deep engagement in public service, the department plays a vital role in advancing the mission of UC Davis Health.

When you join us, you're not just joining a department—you're becoming part of a forward-thinking, equity-driven community where your voice matters, your expertise is valued, and your work helps shape the future of anesthesiology and pain medicine.

POSITION INFORMATION

Salary or Pay Range: $34.72 - $50.58
Salary Frequency: Hourly
Salary Grade: 149
UC Job Title: HEALTH PROFNS EDUC SPEC 2 CX
UC Job Code: 004484
Number of Positions: 1
Appointment Type: Staff: Career
Percentage of Time: 100
Shift (Work Schedule): 8:30AM to 5PM
Location: Patient Support Services Bldg (HSP014)
Union Representation: CX-Clerical/Admin
Benefits Eligible: Yes
This position is hybrid (mix of on-site and remote work)

Benefits

High quality and low-cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On-site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

Standing - Occasional Up to 3 Hours
Walking - Occasional Up to 3 Hours
Sitting - Frequent 3 to 6 Hours
Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
Lifting/Carrying over 50 lbs - Never 0 Hours
Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
Bending/Stooping - Occasional Up to 3 Hours
Squatting/Kneeling - Occasional Up to 3 Hours
Twisting - Occasional Up to 3 Hours
Reaching overhead - Occasional Up to 3 Hours
Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

Sustained attention and concentration - Frequent 3 to 6 Hours
Complex problem solving/reasoning - Occasional Up to 3 Hours
Ability to organize & prioritize - Frequent 3 to 6 Hours
Communication skills - Frequent 3 to 6 Hours
Numerical skills - Occasional Up to 3 Hours
Constant Interaction - Frequent 3 to 6 Hours
Customer/Patient Contact - Frequent 3 to 6 Hours
Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Vacation time may be restricted during peak periods throughout the academic year. A willingness to work occasional overtime and flex schedule is required.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.
This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements.
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

To apply, click on the job posting link below:

Job posting ID: 86861

Job Summary

The Department of Anesthesia and Pain Medicine is one of the largest departments in the School of Medicine with an annual budget of $42 million. The Department is currently organized across five locations: UC Davis Medical Center, Lawrence J. Ellison Ambulatory Care Center (ACC), UC Comprehensive Cancer Center, Otolaryngology (ENT) Glassrock facility, and at the UC Davis Spine Center; providing service to 40 plus operating suites each day and over 28,000 anesthetics annually. Funding includes state, endowment opportunity, indirect cost return, reserves, summer sessions, service enterprises, educational sales and service, and self-supporting activity. The Department is comprised of 200 plus staff, which include faculty, residents and fellows, nurse anesthetists, and administrative support staff. The missions of the Department include: clinical, education, research, and community outreach (public service). Many of these duties were once housed in Academic Affairs Office (SOM Deans Office) and UC DavisHS HR Records Administration and have been delegated to the department. Duties include but are not limited to: new hire input, academic faculty funding changes, terminations of academic and staff positions. This position is also responsible for faculty recruitment, billing packets, credentialing and privileging, appointment and continuing personnel input forms and their payroll and leave administration.

Apply By Date: July 2, 2026 at 11:59pm. Selection activites may start at any time.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

Two years' experience providing administrative support, or an equivalent combination of education and experience.
Analytical skills to effectively comprehend large amounts of complex medical, administrative and fiscal information; and ability to absorb such information to make timely and thoughtful decisions.
Planning skills to analyze administrative/program goals and objectives given the current and potential health care trends to make accurate short and long term projections.
Excellent organizational skills to determine workload priorities to enable timely completion of tasks. Work effectively and independently under pressure with minimum directions.
Ability to work with several co-existent deadlines and rapid-changing priorities.
Strong leadership and management skills to provide planning, coordination and direction to HR/Payroll and other department staff and to propose innovative solutions to management problems.
Personnel management skills to include developing position descriptions, recruiting, interviewing, selecting, training, evaluating and disciplining others. Ability to deal with highly confidential office personnel matters. Knowledge of appropriate academic/staff personnel policies and procedures.
Excellent interpersonal and communication skills. Ability to express ideas assertively, clearly and concisely both verbally and in writing. Ability to exercise tact and diplomacy in dealing with others to secure necessary information and cooperation from a variety of people.

Preferred Qualifications

Bachelor's degree is preferred in a related field plus two years' experience providing administrative support, or an equivalent combination of education and experience.
Exercise authority to direct and motivate others.
Planning, problem-solving and critical thinking skills to anticipate avert or resolve issues of staffing, scheduling and task allocation.
Knowledge of personal mainframe computers, software tools, including but not limited to: word processing, spreadsheet, database development, and maintenance, Window, Excel, PowerPoint, Microsoft Outlook and other application packages specific to the health career environment.
Comprehensive knowledge of University academic personnel policies and procedures and ability to interpret them in a clear and logical manner. Knowledge of academic salary and benefits administration, including understanding of faculty payment processes to provide information, calculate leaves and problem-solve all areas including payroll.
Demonstrated knowledge of and experience using UC Davis/UC DavisHS payroll and personnel databases (i.e.UC Path, AggieService, Cognos, PeopleSoft, etc.

Key Responsibilities

50% - Academic and Staff Personnel Administration
25% - Payroll Management and Processing
10% - Records and Data Management
10% - Budget Management
5% - Miscellaneous

Department Overview

The Department of Anesthesiology & Pain Medicine is a nationally recognized, dynamic, and rapidly growing multispecialty practice dedicated to advancing clinical excellence, innovative research, and world-class education. As one of the largest departments within the School of Medicine—with an annual budget exceeding $111 million—we are proud to be home to more than 90 faculty, 21 MSP physicians, 32 volunteer and affiliated faculty, 58 residents, 10 fellows, 65 certified nurse anesthetists, and 35 professional staff.

Our team delivers cutting-edge, compassionate care across a wide range of clinical settings, including the UC Davis Pavilion (main hospital), Lawrence J. Ellison Ambulatory Care Center, UC Davis Comprehensive Cancer Center, hospital-based clinics, the 48X Complex, and our expanding network of community care locations. Each day, our clinicians support over 64 operating locations and provide more than 56,000 anesthetics and 7,500 Evaluation and Management (E/M) services annually.

Backed by a diverse portfolio of funding—including state support, endowments, research grants, and self-supporting initiatives—we are well-positioned to lead in innovation, education, and clinical care. Whether through our robust residency and fellowship programs, our commitment to discovery, or our deep engagement in public service, the department plays a vital role in advancing the mission of UC Davis Health.

When you join us, you're not just joining a department—you're becoming part of a forward-thinking, equity-driven community where your voice matters, your expertise is valued, and your work helps shape the future of anesthesiology and pain medicine.

POSITION INFORMATION

Salary or Pay Range: $29.40-$42.14
Salary Frequency: Hourly
Salary Grade: 108
UC Job Title: BLANK AST 3
UC Job Code: 004722
Number of Positions: 1
Appointment Type: Staff: Career
Percentage of Time: 100
Shift (Work Schedule): M-F 8:30 AM - 5:00 PM
Location: Patient Support Services Bldg (HSP014)
Union Representation: CX-Clerical/Admin
Benefits Eligible: Yes
This position is 100% on-site

Benefits

UC Davis pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On-site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

Standing - Occasional Up to 3 Hours
Walking - Occasional Up to 3 Hours
Sitting - Frequent 3 to 6 Hours
Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
Bending/Stooping - Occasional Up to 3 Hours
Squatting/Kneeling - Occasional Up to 3 Hours
Twisting - Occasional Up to 3 Hours
Reaching overhead - Occasional Up to 3 Hours
Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

Sustained attention and concentration - Frequent 3 to 6 Hours
Complex problem solving/reasoning - Occasional Up to 3 Hours
Ability to organize & prioritize - Frequent 3 to 6 Hours
Communication skills - Frequent 3 to 6 Hours
Numerical skills - Occasional Up to 3 Hours
Constant Interaction - Frequent 3 to 6 Hours
Customer/Patient Contact - Frequent 3 to 6 Hours
Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.UC Davisavis.edu/departments/recruitment/UC Davis/selection/background-checks

Careers

Administrative Careers

To apply, click on the job posting link below:

Job Summary

To apply, click on the job posting link below:

Job Summary

To apply, click on the job posting link below:

Job Summary