Please contact Academic Personnel if you have any questions or need more information.

Required Onboarding Documents

  • Background Check (PDF)
    This takes one week to process. The background check form must be signed by applicant. Rehires: Resubmit if more than 1 year since last background check completed. Resubmit with change in position or department.
  • I-9 Form: Processed through Tracker
    Rehires: As stated in the I-9 directions, “When rehiring an employee within 3 years of the date Form I-9 was originally completed, employers have the option to complete a new Form I-9 or complete Section 3.
    Not required if no break in service:
    • Break in service: 1 day or more
    • Not considered break if transferring from campus and no break in service
  • UC State Oath of Allegiance, Patent Policy and Patent Acknowledgement (PDF)
    Oath is not required for International / Non-U.S. Citizen employees; however, the bottom half of the Patent Policy and Patent Acknowledgement is still required. Rehires: Complete if more than one year from last date oath/patent signed.
    Not required if no break in service:
    • Break in service: 1 day or more
    • Not considered break if transferring from campus and no break in service
  • Personal Data Form (PDF)
    Required for new hires and if transferring from campus with no previous PSoft appointment.
  • Confidentiality Agreement Form (Word)
    DO NOT SUBMIT - retain document in the department file.
  • Elder Abuse Notification Form (PDF)
  • Child Abuse Notification Form (PDF)
  • Compensation Plan Statement (PDF)
  • Appendix II (PDF)- (HSCP Members Only)

Non-Resident Employee Information

Additional information and documents are available on the UCOP Taxation of nonresident aliens webpage.

Recall Information

Recall to active service requires pre-approval. All recall requests may be initiated by the department using the Academic Affairs Forms On-Line system.

Other Forms