Drop Policy for Elective Courses

PURPOSE
To outline the drop policy for elective courses.

AUDIENCE
All medical students

LCME STANDARD
8.6 Monitoring of Completion of Required Clinical Experiences
8.8 Monitoring Student Time

POLICY

  1. Students may drop an elective course up to 15 days before the course’s start date without approval.
  2. Late drops are only permitted with approval from the Instructor of Record, the Curriculum Manager and the Dean of Students.
  3. Post-clerkship phase students are not permitted to drop a course after February 1.

DEFINITIONS

  • Drop: disenrollment from a course at least 15 days before the course begins.
  • Late Drop: requesting disenrollment of a course within 14 days of the course, or after the start of a course.

PROCEDURE

  1. To drop a course:
    1. Pre-Clerkship phase students must contact the Pre-Clerkship Curriculum Manager and the Registrar’s Office
    2. Clerkship phase students must contact the Clerkship Curriculum Manager
    3. Post-Clerkship phase students must submit a request in eFlight
  2. To late drop a course, students must obtain written permission from the Instructor of Record, Curriculum Manager and Dean of Students. Late drops will only be considered due to exceptional circumstances.
  3. If late drops occur more than two times, students may be referred to the Professionalism Improvement Committee for consultation and assistance in addressing the root cause of these issues.

RESPONSIBILITY
Curriculum managers

REFERENCES
UC Davis School of Medicine Bylaws and Regulations, Regulation 60: Requirements for the Degree Doctor of Medicine

RELATED POLICY/POLICIES
Drop Policy: Required Courses

POLICY OWNER
Curriculum managers

REVIEWED BY
Committee on Educational Policy
Curriculum Managers*
Dean of Students

REVIEWED DATE and REVIEW CYCLE
January 2021; 3-year cycle