Post-Clerkship Student Schedule Advising Policy

PURPOSE
To describe the policy for the scheduling and review of post-clerkship curricular experiences of students.

AUDIENCE
All medical students

LCME STANDARD
11.1: Academic Advising

POLICY

All student schedules must comply with the CEP-approved post-clerkship graduation requirements and must be developed with the guidance of their coaches.   

Post-Clerkship Graduation Requirements

  1. Courses will only receive credit if they appear on the student’s schedule before the first day of class; retroactive additions will not receive credit.
  2. Required Clerkships do not count towards the post-clerkship required weeks.
  3. Post-Clerkship credit may be earned for Didactics, Research, and Advanced Clinical Clerkships taken during the selective block.
  4. No more than 8 weeks of any course will count towards the post-clerkship graduation requirements.
  5. With the approval of the Curriculum Enrichment Subcommittee, international rotations may count toward curriculum requirements.
  6. With approval of the sponsoring UCD Health Department, course work completed at other institutions may count toward curriculum requirements.

PROCEDURE

All students must meet with their coach in January-March of their clerkship year to prepare for the submission of course requests into the online scheduling system.

Students must receive approval from their coach for any substantive changes to the agreed upon schedule.

Coaches and students can monitor their compliance with the post-clerkship graduation requirements via the Academic Dashboard. The Curriculum Office will notify the coach of any student out of compliance with graduation requirements on a quarterly basis.

Any student who fails to receive approval from their coach on their initial schedule plans by May 1, of the start of their post-clerkship phase, or for any subsequent substantive changes thereafter, will be referred to the Committee on Student Promotions for professionalism lapses.

RESPONSIBILITY
Associate Dean of Students

REFERENCES
UC Davis School of Medicine Required Curriculum

POLICY OWNER
Associate Dean of Students

REVIEWED BY
Committee on Educational Policy
Committee on Student Promotions
Office of Medical Education
Associate Dean of Students*

REVIEWED DATE and REVIEW CYCLE
January 2022, three-year review cycle