Delayed Submission of Assignment Policy

PURPOSE
To outline the consequences of delayed submission of required clerkship course assignments.

AUDIENCE
All medical students in the clerkship phase of the curriculum

LCME STANDARD
Not applicable

POLICY

DEFINITIONS

  • “Y” mark: provisional grade, work of non-passing quality
  1. As part of their professional responsibilities, students are expected to be prepared for all learning activities and submit clerkship assignments by the due date.
  2. The names and types of required assignments for each clerkship will be posted in advance of the start of the clerkship in the clerkship course page with the due dates listed.
  3. Delayed or non-submission of any assignment within 1 week of the due date or by the end of the clerkship, whichever comes first, without the approval of the Clerkship Director(s), extenuating circumstance, or as otherwise outlined on the course syllabus, will result in a “Y” mark and will be recorded in the narrative comment section of the clerkship grade report.
    1. "Y" marks are reported to the Committee on Student Promotions (CSP) at the end of the rotation.
    2. Official grades are submitted within 6 weeks of the completion of the rotation.
  4. Referrals to the student's Academic Coach, the Director of Medical Student Professionalism, or the Associate Dean for Students, are at the discretion of the Clerkship Director(s) .

PROCEDURE

  1. Students unable to meet the due date for submission of an assignment are required to get approval from the Clerkship Director(s) for a delayed submission.
  2. In the context of extenuating circumstances, such as an emergency that has prevented a student from timely submission of an assignment, the student must inform the Clerkship Director as soon as possible. Clerkship Director(s) may require documentation to support the extenuating nature of the circumstances
  3. In the event of a delayed submission of an assignment, failure of students to do either A. or B. will lead to consequences as outlined in the policy.

RESPONSIBILITY
Clerkship Directors

REFERENCES
UC Davis School of Medicine Bylaws and Regulations, Regulation 60: Requirements for the Degree Doctor of Medicine

RELATED POLICIES
Clerkship Attendance, Participation and Absence Policy
Student Code of Academic and Social Conduct
Grades and Grading Policy
Grade Appeal Policy
MSPE Policy
Professionalism Policy
Coursework and Professionalism Remediation Policy

POLICY OWNER
Committee on Educational Policy

REVIEWED and APPROVED BY
Committee on Educational Policy*
Clerkship Directors Workgroup
Curriculum Steering Advisory Committee

REVIEWED DATE and REVIEW CYCLE
March 2025; annual review cycle

* indicates the Policy Owner