PURPOSE
To outline the consequences of delayed submission of required clerkship assignments.

AUDIENCE
All medical students in the clerkship phase of the curriculum

LCME STANDARD
Not applicable

POLICY

  1. As part of their professional responsibilities, students are expected to be prepared for all learning activities and submit clerkship assignments in a timely manner.
  2. The names and types of required assignments for each clerkship will be posted in advance of the start of the clerkship in the clerkship course page and the due dates made known to students.
  3. Submission of assignments, after the due date, without approval of the Clerkship Director (IOR) or extenuating circumstances, will disqualify the student from an Honors grade in the clerkship.
  4. Non-submission of assignments within 2 weeks of the due date, without approval of the IOR or extenuating circumstances, will result in a “Y” mark and will be recorded in the narrative comment section of the clerkship grade report. Students may also be referred to the Professionalism Improvement Committee (PIC), at the discretion of the IOR.

DEFINITIONS
“Y” mark – provisional, work of non-passing quality

PROCEDURE

  1. Students who are unable to meet the due date for submission of an assignment are required to get approval from the IOR for a delayed submission.
  2. In the context of extenuating circumstances, such as a medical/personal emergency, that has prevented a student from timely submission of an assignment, students must inform the IOR as soon as possible. IORs may require documentation to support the extenuating nature of the circumstances
  3. In the event of a delayed submission of an assignment, failure of students to do either (A) or (B) will lead to consequences as outlined in the policy.

RESPONSIBILITY
Clerkship Directors

REFERENCES
UC Davis School of Medicine Bylaws and Regulations, Regulation 60: Requirements for the Degree Doctor of Medicine

RELATED POLICY/POLICIES
Clerkship Attendance, Participation & Absence Policy
Code of Academic & Social Conduct
Grades & Grading Policy
Grade Appeal Policy
MSPE Policy
Professionalism Policy

POLICY OWNER
Committee on Educational Policy

REVIEWED & APPROVED BY
Committee on Educational Policy*
Professionalism Improvement Committee

REVIEWED DATE and REVIEW CYCLE
March 2022; annual review cycle