Holds and Registration Blocks Policy

PURPOSE
To outline the policy on Registration Holds for non-compliance and other late items such as fee payment.

AUDIENCE
All medical students, faculty and staff

LCME STANDARD
12.7 Immunization Requirements and Monitoring

POLICY

1. To assure that obligations to the UC Davis School of Medicine (i.e., the School) are met, the Registrar’s Office will hold student records and deny registration privileges to students, previous students, and graduates who have outstanding obligations to the School. Such obligations include failure to obtain or provide evidence of required immunizations; failure to secure required background check or drug screening for specific clinical placements; failure to complete required trainings; failure to meet other compliance requirements, and other similar obligations to the School.
2. Upon placement of a Hold, the student will be denied transcripts, verifications, and registration for subsequent terms, diplomas, grade reports, and enrollment verifications or other requests. The School will honor Holds placed by the UC Davis main campus in the Banner system for disciplinary and financial matters.
3. To clear a hold, students are required to work with the campus or office placing the Hold. The School staff are not authorized to remove Holds placed by UC Davis main campus.

PROCEDURE

Students:

1. Holds will be placed by the department responsible for tracking the respective items and requirements. Advance notification of the hold and how to avoid it being placed will be communicated to the student by the department several weeks before it is placed.
2. To remove a hold, students must contact the department that placed the hold.
3. Students can refer to their myucdavis self-service page to view information related to all Holds placed on their account.

Staff:
This function is mainly utilized by the Registrar’s Office and Financial Aid Office. Other departments or offices who wish to have access may submit a request through the appropriate director or the Associate Dean for Curriculum and Medical Education. Staff must have access to Banner to place Hold indicators.

RESPONSIBILITY
Registrar’s Office
Financial Aid Office

REFERENCES
UC Davis Registration Holds

POLICY OWNER
Associate Dean for Students

REVIEWED BY
Associate Director of Enrollment Management
Associate Dean for Students*
Registrar

REVIEWED DATE and REVIEW CYCLE
February 2024: three-year review cycle

* Indicates the Policy Owner