Dismissal Policy

PURPOSE
To outline steps for the fair and timely determination and resolution of student dismissal recommendations.

AUDIENCE
All medical students

LCME STANDARD
9.9 Student Advancement and Appeal Process

POLICY

Both the Committee on Student Promotions (CSP) and the Faculty Executive Committee (FEC) follow the UC Davis School of Medicine's (i.e., the School) Bylaws and Regulations specific to dismissal criteria (Regulation 80).

1. CSP is charged with reviewing the academic progress of all students and making determinations regarding changes to students’ academic and professional standing, including recommendations for dismissal from the School.
2. FEC is responsible for determining whether to dismiss a student who is recommended by CSP.

PROCEDURE

1. Following a recommendation for dismissal by CSP, FEC shall meet within 21 business days to make a decision on the recommendation.
2. FEC will undertake a comprehensive review of the student’s academic and professional performance.
   1. FEC will invite the student to speak with the committee for up to 30 minutes.
      1. To this meeting the student may bring a School faculty or staff member for support but the guest cannot speak on behalf of the student.
      2. If the student accepts the invitation to speak with FEC, the student must submit written information in support of their cause. The written information must be submitted at least five business days before the committee meeting.
   2. In a closed session, FEC will vote on whether to dismiss the student. A vote to approve by a majority plus one of the quorum present is needed for dismissal.
   3. The Chair of the FEC will inform the student of FEC's decision within five business days of the closed session.
3. FEC will prepare a letter explaining its findings and decision and email it to CSP and the Vice Dean for Medical Education within five business days of the meeting.
   1. Should FEC not dismiss the student, the student will return to CSP and CSP shall develop a remediation plan.
   2. Should FEC dismiss the student, the dismissal shall be effective as of the date of the dismissal notification to the student.
      1. The dismissed student will be immediately dis-enrolled, even if the student pursues an appeal.
      2. The student may not withdraw from the School after FEC has issued its decision to dismiss the student.
4. A student who is dismissed may appeal to the School of Medicine Dean (see Regulation 80-E).

RESPONSIBILITY
Faculty Executive Committee

REFERENCES
School of Medicine Bylaws and Regulations; Regulation 80

RELATED POLICY/POLICIES
Satisfactory Academic Progress, Academic Warning/Probation and Dismissal Policy
Coursework & Professionalism Remediation Policy
Code of Academic & Social Conduct Policy

POLICY OWNER
Faculty Executive Committee

REVIEWED BY
Committee on Student Promotion
Faculty Executive Committee*

REVIEWED DATE and REVIEW CYCLE
September 2024; 3-year cycle

* Indicates the Policy Owner