Virtual education participation guidelines

COVID-19 has resulted in an increasing need for virtual educational options. Virtual educational sessions have never been more vital for learning and staying connected. Please follow these participation guidelines for virtual real-time (synchronous) classes, such as those using WebEx, Zoom, or Teams.

For participants

• Ensure your surrounding area and personal attire is professional and appropriate for your colleagues to view when using video conferencing, which is required for participation. Consider using a professional background.
• You are expected to enable your video and be on camera to be considered as fully participating.
• See specific class posting for any additional class requirements.
• Ensure that you are on time for the session and follow any participation requirements, such as attesting to participation and engaging in activities during educational sessions. Your attendance in educational sessions will be documented on the official roster.
• Nursing CE credit will not be awarded:
  • If participant is more than 5 minutes late for a course of 4 hours or less.
  • If participant is more than 20 minutes late for a course of more than 4 hours.
• Mute yourself upon entry into the session. Unintended background noises can disrupt the host’s voice and be disruptive overall to the session.
• Save your questions for the appropriate time or submit them through the chat feature.
• With the volume of professionals utilizing video-conferencing applications, such as WebEx, Zoom, and Teams, technical difficulties arise often. To troubleshoot, consider:
  • Disconnecting from VPN – Being on the UC Davis Health Network is not necessary for using online environments and may slow down your video and audio capabilities.
  • Choosing audio over video – Some applications will suggest or automatically lower your video resolution and may eventually turn off your video to adapt to your network quality.
• Attest to participation and complete the online evaluation for the course at the end of the course.
• Remember that Online Professional Development and Educational time is not considered time worked for the purpose of overtime accrual or pay.
• UC Davis Health is not responsible for providing the resources to participate remotely, nor liable for any personal device malfunctions that occur while utilizing videoconferencing programs like WebEx, unless otherwise agreed to in a telework agreement. The university will not reimburse expenses incurred as a result of remote work unless expressly agreed to in a telework agreement.

Microsoft Teams resources

• Teams for Education Training
• Microsoft Teams Video Training

WebEx resources

• UC Davis Health IT WebEx Resources
• Create your Personal WebEx Host Account
• WebEx Best Practices Guide
• WebEx Essentials
• WebEx Troubleshooting
• WebEx Video Tutorials