Flu season is coming—Get your free vaccine in October (It’s mandatory!)

As flu season approaches, it's crucial to protect yourself and others. Beginning Oct. 1, the Occupational and Employee Health Clinic (OEHC) will offer free flu vaccines to help prevent severe disease and hospitalization among staff, students, and faculty. 

By Nov. 1, all UC Davis Health staff and faculty must be in compliance with vaccination policy. The goal again this year is an 85% vaccination rate.

What’s required

• All UC Davis Health staff and faculty must either:
• Receive the flu vaccine, or
• Submit a declination form through the QYK system (instructions coming Oct. 1) and wear a medical-grade mask at all times during flu season.
• Remote employees must also comply, unless officially classified as having “no physical access” in UCPath.
• Managers are responsible for tracking compliance and ensuring masking adherence through the Flu Tracker.
• Non-compliance may result in outreach from Employee Labor Relations for further action.

Where to get your flu shot

OEHC-sponsored, free vaccine clinics are available at:

• OEHC Clinic
  Starting Oct. 1, Monday through Friday, except holidays: 7 a.m. – 3 p.m.
  Walk-in Basis: Appointments preferred
  You will be required to present your UC Davis Health badge
• NAOB, Room 1001
  Oct. 20–31 (Monday–Friday)
  7 a.m. – 5 p.m.
  Walk-in Basis
  You will be required to present your UC Davis Health badge
• HAS Building (Rancho Cordova)
  Oct. 14: 8 a.m. - 3 p.m.
  Oct. 15: 8 a.m. - 1 p.m.
  Walk-in Basis
  You will be required to present your UC Davis Health badge 

Some departments also participate in the self-administration program. Confirm availability with your manager.

Eligible Groups*

• Employees
• UC Davis Medical Students, with a badge

Betty Irene Moore School of Nursing students and the UC Davis main campus employees working on the Sacramento campus must receive their flu vaccination through a third party (Rite Aid, CVS, Walgreens, etc.) or their primary care physician. 

*Temporary Employment Services (TES) Workers and Volunteers through Volunteer Services: OEHC has not yet confirmed whether flu vaccines will be provided. Please check with your program coordinator.

Received your vaccination elsewhere?

If you received your flu vaccine outside of the OEHC-sponsored vaccine clinics, including:

• UC Davis Health primary care offices
• Pharmacies such as CVS, Walgreens, Safeway, or Rite Aid
• Your primary care provider
  
  

You must upload your proof of vaccination to OEHC. Follow the instructions on the Occupational and Employee Health Clinic Flu Information Page (available Oct. 1).

Documentation must include:

• Your legal name and date of birth (or another identifier – not a medical record number)
• Clear vaccine information
• Note: Kaiser paper slips are not accepted. Use your MyChart account to obtain acceptable proof.
  

For team members vaccinated through self-administering departments:

If you were vaccinated:

• In your home department
• At the MIND Institute
• Or participated in the self-administration program

Do not submit self-administration forms to OEHC. Instead:

1. Give the form to your manager or supervisor
2. Your manager is responsible for uploading it to the Flu Tracker

If your manager needs access to the Flu Tracker, please email ehsflunotify@health.ucdavis.edu. Include the following information:

• Your name
• Email address
• Cost center
• Your manager’s phone number

Enforcement and follow-up

• Masks are required for all team members who decline vaccination or are non-compliant after Nov. 1
• Managers must actively monitor on-site staff for masking compliance and use the Flu Tracker regularly
• Non-compliance may result in outreach from Employee Labor Relations

Please direct all questions to ehsflunotify@health.ucdavis.edu.