Annual flu vaccination compliance deadline ends: What happens next?

The Nov. 1 compliance deadline for UC Davis Health’s annual flu vaccination policy has officially passed, marking the start of enforcement measures designed to protect our community during flu season. As of Nov. 4, 85.53% of employees have complied with the policy.

Employees who did not receive the vaccine or submitted a declination form are now required to wear a medical-grade mask in all campus settings throughout the season, which typically runs through April. 

This policy, outlined in UC Davis Health’s immunization guidelines, aims to reduce the risk of severe illness and maintain a safe environment for staff, students, and patients. Non-compliance may result in follow-up from Employee and Labor Relations, and managers are responsible for monitoring adherence through the Immunization Tracker.

What’s required

• All UC Davis Health staff and faculty must either:
• Receive the flu vaccine, or
• Submit a declination form through the QYK system (instructions coming Oct. 1) and wear a medical-grade mask at all times during flu season.
• Remote employees must also comply, unless officially classified as having “no physical access” in UCPath.
• Managers are responsible for tracking compliance and ensuring masking adherence through the Immunization Tracker. More information can be found here. 
• Non-compliance may result in outreach from Employee Labor Relations for further action.

Where to get your flu shot

OEHC-sponsored vaccine clinics are available at:

• OEHC Clinic
  Starting Oct. 1, Monday through Friday, except holidays: 7 a.m. – 3 p.m.
  Walk-in Basis: Appointments preferred
  You will be required to present your UC Davis Health badge

Some departments also participate in the self-administration program. Confirm availability with your manager.

Eligible Groups*

• Employees
• UC Davis Medical Students
• Temporary Employment Services (TES) Workers
• Contractors
• Volunteers with Volunteer Services

Betty Irene Moore School of Nursing students and the UC Davis main campus employees working on the Sacramento campus must receive their flu vaccination through a third party (Rite Aid, CVS, Walgreens, etc.) or their primary care physician. 

Received your vaccination elsewhere?

If you received your flu vaccine outside of the OEHC-sponsored vaccine clinics, including:

• UC Davis Health primary care offices
• Pharmacies such as CVS, Walgreens, Safeway, or Rite Aid
• Your primary care provider
  
  

You must upload your proof of vaccination to OEHC. Follow the instructions on the Occupational and Employee Health Clinic Flu Information Page.

Documentation must include:

• Your legal name and date of birth (or another identifier – not a medical record number)
• Clear vaccine information
• Note: Kaiser paper slips are not accepted. Use your MyChart account to obtain acceptable proof.
  

For team members vaccinated through self-administering departments:

Comprehensive information can be found here. If you were vaccinated:

• In your home department
• At the MIND Institute
• Or participated in the self-administration program

Do not submit self-administration forms to OEHC. Instead:

1. Give the form to your manager or supervisor
2. Your manager is responsible for uploading it to the Immunization Tracker

If your manager needs access to the Immunization Tracker, please email ehsflunotify@health.ucdavis.edu. Include the following information:

• Your name
• Email address
• Cost center
• Your manager’s phone number

Enforcement and follow-up

• Masks are required for all team members who decline vaccination or are non-compliant after Nov. 1
• Managers must actively monitor on-site staff for masking compliance and use the Immunization Tracker regularly
• Non-compliance may result in outreach from Employee Labor Relations

Please direct all questions to ehsflunotify@health.ucdavis.edu.