Resources & Services
Clinical Trial Management System Operations
Florence eBinders
The Florence eBinders system provides a comprehensive digital solution to streamline documentation, facilitate compliance, and ultimately foster a more efficient research environment. This effort underscores a shared commitment to advancing research innovation and improving operational workflows across all related departments and units. Compared to physical binders, eBinders give study teams a faster, easier, and more standardized way to create, manage, retrieve, store, and archive a study’s documents.
The CTSC is helping to bring Florence eBinders to UC Davis Health as part of our ongoing commitment to enhance and optimize research processes, leading the deployment and integration of this advanced tool across the entire UC Davis Health campus. Note that the UC Davis Comprehensive Cancer Center Office of Clinical Research (OCR) has their own Florence environment. Reach out to the OCR Florence contacts Annika Bryant at abryant@health.ucdavis.edu, or Kevin Chun at kcchun@health.ucdavis.edu, for cancer related studies.
The use of Florence e-Binders for your research studies is optional.
Common Users:
PIs
Clinical Research Coordinators
Clinical Research Supervisors
Project Managers
Regulatory Specialists
Monitors
Features
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OnCore interoperability
OnCore will interface with eBinders, making it easier to create new binders and ensure appropriate access credentials are pushed to binders. -
Remote data access
Access study files and binders from anywhere in a secure, user-friendly way. -
Electronic signatures
A simplified electronic regulatory binder signature process saves time and reduces hassle for the study team, while ensuring 21 CFR part 11 compliance. With eBinders, study teams no longer need to physically transport paper documents from person to person. -
Regulatory compliance
eBinders is designed for HIPAA and 21 CFR part 11 compliance. Reminders and a user-friendly dashboard make it easy to identify expired documents and other items that are approaching compliance deadlines. -
Remote monitoring
Give monitors the documents and tasks they need to securely monitor studies from anywhere (on- or off-site). -
Streamlined document updating
Upload documents once and push them to multiple study binders. This makes it easier to ensure binders have correct, up-to-date documents (e.g., CV, medical licenses) for people associated with the study. -
Simple filing
Send anything directly to your regulatory binder with the Florence ePrinter tool. This makes it easy for research teams to file PDFs, correspondence, and other important binder contents.
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Information and Resources
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Resources
A dedicated resource web page is coming soon. In the meantime, Florence Help Desk offers further instructions and helpful articles.
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Florence Office Hours
First Friday of the month, noon to 1 p.m. via Zoom
Reference the CTSC event calendar for specific dates.The CTSC Clinical Trial Management System Operations Office offers Florence office hours to provide complimentary assistance with the following:
- What is Florence and how can it benefit you
- How to get started, training and access
- How to request Florence eBinders
Drop in to monthly office hours or email FLORENCEeBINDERS@health.ucdavis.edu to schedule an appointment.
Email questions in advance to FLORENCEeBINDERS@health.ucdavis.edu. -
Florence Team
JoAnna Leon
CTMS Ops Intake Project Manager & Florence Implementation Lead
jclramirez@health.ucdavis.eduApril Cuellar, CCRP
QA/QC Program Manager & Florence Implementation Lead
ammedina@health.ucdavis.eduSuzan K. Bruce, CPC
CTMS Associate Director & Florence Administrator
skbruce@health.ucdavis.eduErinn Watson
CTMS Ops - Research Administrator III & Florence Administrator
eamwatson@health.ucdavis.edu