UC Davis Health
School of Medicine

Research Administration Resources

  • Awards Management Process Maps

    The process maps below walk through the steps the research administrator is responsible for or assists with at each stage in the research administration process.

    • Pre-Award Management Process. This process map demonstrates the steps to take when identifying funding opportunities, preparing the proposal submission and what to do after the proposal has been submitted. Pre-Award Management (PDF)

    • Post-Award Management Process. This process map identifies the steps to take after a proposal is awarded, from setting up an award to monthly monitoring to closeout.  Post-Award Management (PDF)

    • Proposal Components. This process map is a subset of the pre-award management process and details the components that make up a proposal. When assembling your research proposal, look for the proposal templates available by funding agency. Each proposal is different and you should follow the requirements of the funding agency you're applying to. Please note that many of the links in the process map are NIH-specific and are meant to serve as examples of potential application proposal components. Click on "Proposal Templates by Funding Agency" to review which components are required for your proposal based on the specific sponsor. Proposal Components (PDF)

    • Subawards. The subaward process involves different steps across the lifecycle of the award. This process map walks through the steps to prepare a proposal with subawards, send a subaward request to SPO, monitor a subaward, subaward amendment requests and closing out subawards. Subawards (PDF)

  • Post-Award Financial Reporting Templates

    The Schools of Health Finance team has created financial reporting templates to use for post-award functions. The most recent versions are below.

  • Research Contact List

    If you're working on a grant application and need to know who to contact in another department for help, you can use this list of research contacts by department. Click the link to view the table and sort by department. 

    Research Contact List

  • Glossary of Key Research Administration Terms

    We have compiled a comprehensive list of key terms related to research administration that you may run across in the course of your work. This glossary includes key terms provided by SPO as well as a few terms related to Aggie Enterprise. 

    Glossary of Terms